Reserves Information for Faculty

The Basics

Faculty can place course-related material on reserve (short term loan) at any of the branch libraries. Items placed on reserve are organized by instructor name and course number and are made accessible through the Reserve Desk in the library catalogue.

Reserve Material

Changes to reserves process

We've made some improvements to the Reserve submission process! Now you can submit all your requests online through our new form. Please note you will still be responsible for providing materials in print format. In addition, we will no longer be placing paper copies of electronic items on Reserve (E-Reserves).

In accordance with Memorial University's Use of Copyright Materials Policy http://www.mun.ca/policy/site/policy.php?id=197 the Library will make the following available through Library Reserves:

Electronic Material

Links to material within our licensed electronic resources, such as our electronic journal subscriptions, where permitted http://www.library.mun.ca/copyright/index_new.php
Links to material in the public domain or covered by an appropriate Creative Commons http://creativecommons.org/ license
Links to digital materials for which permission is required, has been granted, and a copy supplied to the library with the request to place the material on reserve.

Note: Link to electronic content may also be embedded into course management systems or presentations. See Creating Links to Online Resources http://guides.library.mun.ca/content.php?pid=276638&sid=2463353 for instructions.

Print Material

Personal material for which faculty own the copyright (e.g. lecture notes, assignments, solutions)
Original print books, journal issues or volumes, DVDs, CDs, etc.
Memorial University Libraries will purchase copies of original works not in their collections in order to place an original work on reserve, with the exception of textbooks adopted for courses. Send requests to your copyright liaison librarian.
Photocopies of works in the public domain or covered by an appropriate Creative Commons license
Photocopies of copyright-protected works that were made in compliance with Memorial's Fair Dealing Requirements http://www.mun.ca/policy/site/uploads/AUCC%20-%20Use%20of%20Copyright%20Document.pdf .

Loan Periods

Faculty can chose the loan period for each item.

	Strict 2 Hour		Material must be returned at closing time
	2 Hour + overnight		Material can be taken out of the library overnight if checked out less than 2 hours before closing time
	3 Day		Material can be taken out for 3 days.

Other restrictions placed on use:

Students may borrow up to two books or four photocopied items at one time
Material may not be renewed or placed on hold

Placing Materials on Reserve

	In person:	Reserve forms for placing material on reserve are available at the Circulation Desk of your branch Library. Completed forms must be submitted with each request.
	Online:	Place an item on reserve.

Please note there can be significant turnaround time for filling requests during busy periods. To ensure material is ready when students need it, please submit requests well in advance. Items submitted after the first day of classes will require five days processing time. Reserve items are processed during business hours (Monday - Friday, 9 a.m. - 5 p.m.)

Removing Materials from Reserve

Materials are taken off reserve at the end of each term as soon as the scheduled examination time for each course has passed. If this presents any problem, please notify Reserve staff before examinations begin.

Faculty Borrowing

Faculty may borrow reserve material subject to the same loan periods and overdue fines as for students. The reserve overdue fine is $2.00/hour.

Statistics

Ever wonder how many times an item you placed on reserve has been circulated over the course of the term? If you are interested in having this information, please contact Reserves staff.

Questions?

QEII Library 864-7423

FHL Library 637-6200 ext. 6305

HSL Library 777-6671

MI Library 778-0662

December 20, 2012
Lorna Adcock